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#Mail merge on mac pages labels zip#

Worksheet tab with a left-click (don't release) and drag it to the left of the To move the worksheet to the first sheet position, grab the Labels will be cut apart and attached to envelopes using 1 7/8 inch clear tape.ĭirections for Word to create mailing labels (#uspostalbarcode)īiggest stumbling block with using Mail Merge and an Excel database: Be sure to have your Excel spreadsheet as the first worksheet tab in your workbook.Įven using a defined name, it appears you must have the worksheet as the first worksheet tab I am not using gummed mailing labels, but am printing on plain paper in a laser printer. Your information begin in Column A or close to it. Mail appears to allow only a limited number of fields so you want to have The above is just an example you can use any fields you want but I think Your mail merge appears to be working just fine, but suddenly you notice that prices, dates and other numbers don't look right in your merged documents. More difficult even for people who prefer Word: Microsoft Office Assistance: Answer Box: Numbers don't merge right in Word, by Connie Miller Or with a more generic function that simplyįor people comfortable with MS Word macros and particularly for Excel 2003 users and others who don't want to do anything in Excel to change formatting you can change things in Word though I expect these methods are If the sheet is strictly to provide data to Mail Merge then use ofĪ helper column would have very little impact on your data. You can use a helper column to provide the text values of the numbers to be used

#Mail merge on mac pages labels zip#

You can convert things in place to text such as zip codes which should have been defined as text anyway and not as numbers with a macro fix zip codes - see below in several places macro fixUSzip5 will convert them to text. See in Excel you can run the AllCellsToText macro whichĬreates a copy of the worksheet with All Cells Converted to Text Values asĭisplayed in Excel (. If you want to make sure that Mail Merge displays text exactly the same as you You may not be able to do this if some of your zipcodes are actually entered as numbers of less than five digits. Should you need to split out zip codes for sorting.

Failure to do this will result inĥ digit numbers being zero suppressed and treated as numbers which sortīefore text entries of 9 digits with a hypen. Numbers not Rendering correctly in Mail Merge (#rendering)įormat the entire Excel sheet as text (#text, suggestion) so that zipcodes will be Avery form 5395 (Name Tags) and suggest you show the ruler so you can see horizontal area/pattern of labels.

If doing Labels you must choose the Label type.

You must have your Word document already set up before starting the Label Merge.

Make additions to your Excel table and save the table (you do not need to delete names, selection can be done later in Word).

If you use a Named area you have access to all your fields and can ignore this paragraph. Though material in Word appears that you can have all kinds of fields, The three lines in your address must represent 3 cells in a row in yourĮxcel file, and should begin with the first in Column A. Named Ranges are known and available to the entire workbook. Actually the named range works better anyway in all versions of Excel. But could not simply select a sheet in XL2000 as I could in XL95. select A1:G50 then supply a name (ziplabels) in the name box to left of formula bar. If you are using XL2000, move the tab for the sheet to the far left and create a name for the data: They only go up to AutoMergeField4 so failure to provide headings will limit In Word as AutoMergeField, AutoMergeField1, AutoMergeField2 etc. Failure to have column headings will show up

See notes on zip codes if you are having a problem with zip codes in Excel.Ĭolumn headings are required in row 1 in Excel for field identification in Mail Merge. Will convert your table to labels without any problem and maintain the labelīoundaries therefore, Excel by itself is not suited to the task of creating labels, but Excel with Mail Merge in Word works just fine.ĭirections for preparing data in Excel to print Labels (#preparation)

Excel does not give you reformatting options to createĪnother sheet using the information, you would have to write a macro. I found this a little tricky first time but have done this from both XL95 and XL2000.Įxcel makes a nice table column for name,Īddress, city, zip state, zip code. Using Mail Merge with data from Excel Location: Home page: Įxcel can be used to supply the data to mailmerge in MS Word. Mail Merge, Printing Labels using Mail Merge with data from Excel Mail Merge, Printing Labels